Creative Dundee

Online Access & Code of Conduct

Screenshot taken at one of our weekly Amps Breakfasts.

As a platform championing those who make and cultivate Dundee’s vibrant creative scene, we are passionate about creating accessible and respectful conditions for conversation to happen.

Moving all of our events online over the past year has been a great reminder of the importance of keeping people connected, and hosting vital space to discuss ways of working, the impact creativity has in the city and the ways we instigate change.

1. Purpose:

Creative Dundee is committed to creating a culture where equality, diversity and inclusion are prioritised and promoted across all areas of our work. 

We strive to provide an accessible, safe and friendly environment for all, regardless of background and identity, and we invite all who participate in our digital events and respond to social media to help us create safe and positive experiences for everyone.

Below are our commitments, our online code of conduct, how to report unacceptable behaviours, some guidance to access our digital events, and ways to participate and interact with each other.

We are continuously open to and seeking feedback from our participants If you have any suggestions on how to improve the accessibility of our events and programmes, please let us know via email: jen@creativedundee.com.

2. Our Commitments:

There will be zero tolerance for harassment and discriminatory language/behaviour – participants who have unacceptable behaviours (more about these below) will be asked to stop or leave the event immediately.

We’re dedicated to creating and promoting an anti-racism and LGBTQ+ inclusive environment – we are proactively seeking and promoting diverse voices in our discussions.

We respect that we all communicate in different ways and encourage participants to engage in whatever way they feel comfortable – please let us know about your access requirements and we’ll do our best to accommodate them.

We respect everyone’s accessibility and communication needs – we don’t ask them to prove it.

3. Online Code of Conduct:

At our digital events, we hope to hear from as many participants as possible and allow time for respectful interactions, so please make sure to be aware of those around you by not taking over the discussion and making sure we also hear from the quiet people. 

This is simply a guide to make it easier to enrich all of us and the community in which we participate:

  • Be welcoming. We strive to create safe spaces for all to find inspiration and share their insights, regardless of ethnicity, culture, national origin, colour, immigration status, social and economic class, educational level, sex, sexual orientation, gender identity and expression, age, physical appearance, family status, political belief, religion, and mental and physical ability.
  • Be considerate. We all communicate in different ways and remember that you might use jargons that are specific to your field or practice or not be communicating in someone else’s primary language. Be aware of those around you by not taking over the discussion and making sure we also hear from the quiet people.
  • Be respectful. Not all of us will agree all the time, but we cannot allow our frustration to turn into a personal attack. Harassment, including discrimination or bullying, in any form are unacceptable. People who harass fellow participants will be asked to stop their behaviour and if it is felt they are not complying they will be removed from the discussion, or their comments will be deleted from our social media.

4. Unacceptable behaviours and how to report them:

These include, but are not limited to:

  • sustained disruption of talks or events;
  • violent threats or language directed against another person;
  • discriminatory jokes and language;
  • personal insults, especially those using racist or sexist terms;
  • deliberate intimidation;
  • image capture or audio/video recording against reasonable consent;
  • sharing sexually explicit or violent material;
  • stalking, following,  inappropriate physical contact or unwelcome sexual attention;
  • advocating for, or encouraging, any of the above behavior;
  • repeated harassment of others – if someone asks you to stop, then stop.

If you are subject to or witness unacceptable behaviours, or have any questions, please let us know via private message in the chat box when participating in an online discussion, via direct message if it’s happening on our social media platforms, or via email: jen@creativedudnee.com.

We will respond as promptly as we can, and all reports will be handled in the strictest confidence.

5. Online Access & Participation:

Our digital events are delivered via Zoom, which you can access on your computer, laptop, tablet or mobile phone. If you are new to Zoom, below are a few guidelines to help you get started, and let you know what to expect from our events.

Using Zoom

There are some Zoom Rooms User Guides available online – have a look at this 1 page quick start guide to get familiar with the meetings controls: how to join a meeting, how to turn your microphone and camera on and off, how to share your screen with others, etc – more on these below.

Each event will be held in a separate zoom meeting, you will be emailed a link for the upcoming event that you have signed up for (usually through eventbrite), please simply follow this hyperlink on your computer or mobile to join the event. The email will also include a meeting ID (which is a 11-digit-number) and a passcode (if required) to access the zoom meeting.

When joining a meeting, Zoom will ask you to download the desktop or mobile app, or you can access the meeting from your browser. You also don’t need to create a Zoom account or install the app if you don’t want to. 

Check out how to join a zoom meeting without installing the software – this instruction guide includes information on how to join via your mobile phone with audio conferencing rather than on the platform. To join via mobile conferencing call dial 0131 460 1196 and add the meeting ID and Passcode when prompted. 

When you follow the link to join a zoom meeting, you will enter a waiting room, and the ‘host’ Creative Dundee will let you into the main session. If you have any problems joining us please email jen@creativedundee.com.

Before joining a Zoom meeting, we invite you to make sure your internet connection, camera and microphone are in working order to ensure you can participate fully and clearly if you choose to do so. Here are more details on how to control your settings on Zoom.

Viewing option

When you have joined a Zoom meeting, you can switch your view options. From a computer or laptop, please choose ‘Speaker View’ during talks or ‘Gallery View’ will work best when we’re talking as a group. If you’re on a mobile, your view defaults to whoever is speaking at that time.

Display Name

Your display name will be visible to everyone in the workshop – you can change this at any time by right clicking and selecting ‘rename’. 

Sound & Video

Our events are mostly set up as ‘meetings’ rather than ‘webinars’. That means each participant will have video and audio enabled – so you’ll all be able to see and hear each other. 

As the host, Creative Dundee will be able to mute everyone during talks, so don’t worry too much about accidentally unmuting yourself! When you’re on mute, you’ll be able to use the ‘chat’ function to type any questions or comments. 

If you’d prefer to have your camera off for some or all of the event, we totally understand – though during breakout sessions, it might be easier to have your video on if you’re able to.

Breakout Rooms

When an event includes breakout sessions, that means you’ll be split up into Zoom breakout rooms, where other participants will be joining you. While you’re in the breakout room, there’s an ‘ask the host’ or ‘ask for help’ button – just press this if you need any assistance.

When the breakout sessions end, another pop-up window will appear giving you a countdown and inviting you back to the main session. You don’t need to press the ‘join back’ button, you will be brought back to the main session automatically at the end of the countdown.

Using Chat

You’ll find the ‘Chat’ option on your Zoom function bar – you can use this to send messages to ‘everyone’ or to specific attendees.

Recordings & Screenshots

We’ll always let you know in advance if an event will be recorded or not, and if the recording will be used for internal or external use. In any case, there will be no recordings of breakout room discussions.

We usually take a few screenshots for social media – when this happens, we’ll warn you first, so you can turn your camera off if you’d like to.

Anything Else

If we experience any technical problems please bear with us, we will endeavour to create a welcoming and enjoyable event for everyone.

6. Joining the Discussion & Interacting with Others:

Creative Dundee exists to encourage, inspire and facilitate the connection and cooperation between those who make and cultivate Dundee’s vibrant creative scene. We are connecting people together – our events, programmes and partnerships are largely participative, and often conversational and/or collaborative.

In the context of our digital events, this translates into inviting our participants to:

  • briefly introduce themselves to the group;
  • hear from others and ask them questions;
  • take part in small group discussions during relaxed breakout sessions;
  • write comments, questions and responses in the chat box.

Before each event, you’ll be also emailed a detailed agenda to let you know in advance what to expect at the event that you’ve signed up to, such as; 

  • if the event will be recorded and shared publicly afterwards;
  • if you will be asked to introduce yourself to the group;
  • if there will be breakout sessions, their duration and the numbers of people taking part in them.

As we want all participants to feel safe and comfortable to enjoy and contribute to our online events, here are some ways that we have identified how participants can join the discussion online:

  • we encourage our participants, as much as they can or want, to have their camera and microphone switched on when introducing themselves, asking questions or taking part in group discussions, so you and the other participants get the most of your interaction (like when we are physically present in the same rom);
  • if you prefer to have your camera and/or microphone switched off, we totally understand, we invite you to write your questions, comments and responses in the chat box, and our host will read them aloud if and when appropriate;
  • if you want to join the discussion, please wave your hand or leave your comments in the chat box – the role of our host(s) is to facilitate the discussions by moderating who is speaking and what is shared from the chat box;

The format of our digital events are very informal and relaxed, with regular comfort breaks.

We hope you find the content of this page useful; if you have any questions, just get in touch with Jen: jen@creativedundee.com

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